GENERAL STATEMENT OF JOB
Under the direction of the Department Head, in accordance with and pursuant to applicable departmental and City policies/procedures; plans, recommends, organizes, implements, directs, and monitors all departmental programs, events and activities, performs mid-level management duties in the areas of personnel, departmental administrative operations, programming, facility use, facility maintenance, customer service, public information, public relations, and departmental budgeting and finance with respect to both on-going programming operations and proposed future events, performs comprehensive office and clerical support operations, and performs comprehensive emergency response duties before, during, and after an emergency occurrence.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Evaluates total program content and development common to a modern municipal parks and recreation operation by utilizing all modern business resources (including surveys, monitoring trends, communicating with fellow professionals and fellow City personnel, and public input), and subsequently prepares and submits written proposals/recommendations to the Department Head.
Plans, organizes, implements, supervises, and directs all facets of seasonal, traditional, and special activities/programs/events sponsored in whole or in part by the department.
Creates, prepares, distributes and disseminates news releases, flyers, web site information, brochures, and other public information materials that effectively and accurately convey the intended announcement.
Prepares and maintains accurate, concise, and comprehensive reports, logs, files, surveys and records for all components common to the departmental operations including but not limited to; activity/program/event planning, participant attendance, personnel matters as directed by the Department Head, surveys, safety inspections, revenue, expenditures, budgeting, facility rental and usage, public information announcements/advertising, post-activity/program/event evaluations, inventory control, and vendor listings.
Receives and processes requests for facility rentals and reservations in a manner that does not create a conflict with another such request by referring to the rental/reservation calendar log, conferring with fellow staff members, reviewing current rental/reservation calendar log, conferring with fellow members, reviewing current rental and reservation form files, and reviewing each completed rental/reservation form for accuracy before issuing a confirmation of the requested date/time/location.
Ensures that all conditions (i.e.: Set-up, supplies, functioning equipment and building operations systems, facility access) pertinent to a confirmed rental/reservation are as requested by providing a copy of the confirmed rental/reservation form to custodial and supervisory staff in a reasonable advanced timeframe, by verbally communication with custodial and supervisory staff in a reasonably advanced timeframe, by verbally communicating with custodial and supervisory staff in a reasonably advanced time frame and by personally inspecting the facility on the scheduled date.
Monitors the levels of divisional supplies, materials, software, and equipment by conducting daily personal inspections and routine reviews of inventory control logs to ensure effective divisional administrative and programming operations, and ensures the ordering, stocking, and daily availability of same by initiating the appropriate action closely following the resulting process through to its resolution.
Works shifts that will vary in length/duration and also by day, date, starting/ending time, and schedule in order to accomplish assigned tasks, duties, and responsibilities.
Performs general and occasionally specific custodial duties including but not limited to, event set-up/break-down, sweeping/mopping floors, emptying trash, litter/debris pick-up, clean up/wipe away food and beverage spills, general office/building housekeeping tasks, and general indoor/outdoor maintenance tasks.
Performs all facets of office and clerical support operations common to a modern municipal parks and recreation operation, including but not limited to, properly utilizing modern office equipment, filing, preparing correspondence for the Department Head, addressing matters of any nature as directed by the Department Head, and demonstrating superior competency in the use of a PC, its accessory equipment and related program software.
Answers all nature of inquiries that are made via whatever source regarding the functions/operations of parks and recreation department in particular and the City in general, by addressing the inquiry directly and then by referring individuals to the appropriate resource when otherwise applicable.
Monitors departmental equipment, accessories, and machines for proper operating condition, and ensures the expedient repair/replacement of same by initiating the appropriate action(s) and closely following the resulting process through to its resolution.
Assists with all facets of recruiting, interviewing, recommending for hire subordinate personnel in accordance with departmental and City procedures.
Assists with all facets of recruiting and placing volunteers in accordance with departmental and City procedures.
Trains, guides, directs, supervises, and evaluates subordinate personnel and volunteers in all aspects of their respective assignments.
Evaluates staffing needs, and subsequently prepares and submits to the Department Head recommendations for staffing needs to ensure effective operations of planned and/or anticipated activities, events, and programs.
Plans, organizes, leads, and directs the operation of the City Employee Family Emergency Response Shelter, duties shall include all tasks required to properly prepare, equip, staff, operate, and close-down the shelter, and shall include personally staffing said shelter.
Performs any assigned emergency response task(s) for any other City department or division as the need arises before, during, and after the emergency occurrence.
Performs or as directed, assists with performing safety inspections of departmental buildings, playgrounds, fields, facilities, and courts.
Performs the financial duties and responsibilities common to a modern municipal parks and recreation operation pursuant to and in accordance with departmental and City procedures.
Monitors for and verifies the accuracy of rental, concession, vendor, class fee, and any other revenues received by the department by reviewing and rectifying activity and revenue log sheets and other pertinent data, conducting on-site inspections, verbally communicating with the user/vendor/service provider and with fellow staff members regarding the attendance at and/or the use of the respective City facility.
Operates their personal vehicle or a City vehicle when so assigned to accomplish designated tasks
ADDITIONAL JOB FUNCTIONS
Performs any departmental divisional work as the need arises as a result of any cause i.e, short staffing, special circumstance or project, competing priorities, emergency response staffing, etc.
Performs assigned duties in any other City department or division.
MINIMUM TRAINING AND EXPERIENCE
Bachelor’s Degree in the field of either Recreation, Leisure Services, Education, or very closely related field of study, the required degree shall be supplemented by either a minimum of two (2) years of full-time work experience in the specific area of recreation, event or athletic programming, one of which shall be in a supervisory capacity or by
three (3) years of full-time work experience in the specific area of recreation, event or athletic programming, or by a combined total of four (4) years of full and part-time work
experience in the specific area of recreation, event or athletic programming, one year of which shall be in a lead/supervisory capacity, or by two (2) years experience as a salaried teacher, posses and maintain a valid State of Florida driver’s license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Tasks involve frequent walking, standing, bending, stooping; some lifting and carrying objects of light to moderate weight (50 pounds).
Data Conception: Requires the ability to compare and/or judge the readily observable, functional, or composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving and receiving instructions, assignments and/or directions.
Language Ability: Requires the ability to read a variety of materials relevant to government, legal, and city administration operations.
Intelligence: Requires the ability to utilize long-range planning principles and methods. Requires the ability to analyze, plan, and draw valid conclusions in program management and prioritization.
Verbal Aptitude: Must communicate efficiently and effectively in standard English. Must speak with poise, confidence, and voice control.
Numerical Aptitude: Requires the ability to add, subtract, multiply and divide; calculate decimals and percentages; utilize algebraic formulas and descriptive statistics.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes accurately in handling, sorting, and managing paperwork and documentation.
Manual Dexterity: Requires the ability to utilize a variety of modern office equipment. Must have minimal levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate between colors or shades of color.
Interpersonal Temperament: Requires the ability to deal with people from a variety of departments in both giving and receiving instructions. Must be able to perform under stress of frequent deadlines
Physical Communication: Requires the ability to talk and/or hear: (talking : expressing or exchanging information by means of spoken words: hearing: perceiving nature of sounds by ear).
Environmental Requirements: Tasks are regularly performed without exposure to adverse environmental conditions, i.e. dirt, cold, rain, fumes.
KNOWLEDGE, SKILLS, AND ABILITIES
Consistently demonstrate the ability to provide forthcoming, effective, and informative customer service in a cordial and personable manner, utilizing initiative and intuitive problem-solving skills.
Consistently demonstrate the ability to interact with any individual in a manner that is not confrontational, intimidating, or argumentative.
Demonstrate the ability to establish and maintain effective working relationships with individuals from both inside and outside of the employ of the City of Margate
Demonstrate superior oral communication skills for effective expression and clarity of thought or purpose.
Consistently produce accurate and legible arithmetic, algebraic, and geometric calculations.
Consistently produce written communications and printed documents that are free of spelling and other errors, grammatically-correct, and legible when hand written.
Possess a considerable knowledge of safety practices and procedures pertinent to recreational and athletic programs and consistently demonstrate the ability to effectively apply that knowledge in when performing and completing assigned tasks.
Possess a considerable knowledge of a wide range of recreational and athletic activities/programs/events and of the related facilities and equipment commonly utilized
to conduct same and demonstrate the ability to effectively apply that knowledge when performing and completing assigned tasks.
Demonstrate superior competency in applying report and record keeping principles, methods, and practical applications when performing and completing assigned tasks.
Demonstrate the ability to effectively plan, assign, supervise, and evaluate both the work and the job performances of subordinates.
Possess a thorough knowledge of the applicable principles and practices of effective public relations, public information, and event advertising/promotion and consistently demonstrate the ability to effectively apply that knowledge when performing and completing assigned tasks.
Consistently perform multiple diverse tasks simultaneously while maintaining an attention to detail without compromising job performance.
Consistently complete assigned tasks accurately and timely.
SALARY AND BENEFITS
Competitive starting salary $41,863. Excellent benefits. The City of Margate is a participant in the Florida Retirement System and is an Equal Opportunity Employer.
HOW TO APPLY
Employment applications are available in Human Resources or may be down loaded from our web site, www.margatefl.com. Completed applications must be submitted to Human Resources, Margate City Hall, 5790 Margate Blvd., Margate, FL 33063. This position is open until filled.